How to Save Outlook Email as PDF File for Mac & Windows
Elizabeth ❘ June 13th, 2019 ❘ 0 Comments
Set up Exchange account access using Outlook for Mac. If you have Outlook for Mac, you can use it to access your Exchange account. See Add an email account to Outlook for instructions. Set up Exchange account access using Mac OS X 10.10 or later. If you're running Mac OS X version 10.10 or later, follow these steps to set up an Exchange email.
The PDF file will be saved on the folder you have selected. Save Outlook Email as PDF on MAC. Follow the steps below if you are using Outlook on a MAC machine. In MS Outlook, open the message you want to Save as PDF. Click File Print; Click on the PDF drop-down menu and select Save as PDF. Then type in a name for PDF file.
Choose PDF option and then click on Save as PDF. This will save Outlook emails as PDF in your Mac. Provide the destination location to save the PDF emails. In the end, the user can traverse to the location where they have saved the PDF file. The above-mentioned process is appropriate for exporting few Outlook emails to PDF only, as it takes one.
Are looking for a solution to save Outlook email as PDF file? If yes, then you are on the right page. This technical guide is providing all the best possible solutions to save Outlook emails as PDF file format for MAC and Windows.
When a user is working professionally on a certain project, it is always good to put everything in one place such as a single folder or a hard drive or in the cloud. But this might create a problem when the documents are in different formats. https://everyoung727.weebly.com/blog/sony-xdcam-ex-codec-download-mac. Many at times it’s possible to convert files to a format that’s easier to work with.
That’s the case with email, it can be converted into a Portable Document Format (PDF) file. A PDF file can be stored alongside Excel, Word, and other types of documents in a regular document format. And can be shared and viewed by others regardless of the type of equipment and software they have.
PDF files are highly secured as they are protected with permissions and passwords.
Save Email Messages as PDF file with Outlook 2016 or later
Follow the below steps to Save Outlook Emails as PDF File:
In MS Outlook, open the email message you wish to save to PDF.
Now, click on the File tab and select Print.
Then you have to click the drop-down menu under Printer and select Microsoft Print to PDF.
Click on the Print option.
In the Save Print Output As dialog box, navigate to the folder where you want to save the PDF file.
In case you want to change the name of the file then do so File name field and then click Save.
Now the file will be saved into the folder you chose.
For Windows versions earlier than 2010, you need to first save the email messages as an HTML file and then convert to PDF. Follow the below procedure.
First of all, open the message you are willing to convert.
Click the File tab and select Save as.
Now, from the Save as dialog box, navigate to the folder where you want to save the file.
If you want to change the name of the file then you can do that in the File name field.
Now, click on the Save as Type drop-down menu and select HTML, then click Save.
Open Word and click the File tab, then choose Open. Select your saved HTML file.
After that click on the File tab and select the option Save as.
Browse to the location where you want to save the file. In the Save as dialog box, click on the Save as type dropdown menu and choose PDF.
Click on the Save button.
The PDF file will be saved on the folder you have selected.
Save Outlook Email as PDF on MAC
Follow the steps below if you are using Outlook on a MAC machine.
In MS Outlook, open the message you want to Save as PDF.
Click File >> Print
Click on the PDF drop-down menu and select Save as PDF.
Then type in a name for PDF file.
Click the arrow next to the Save as field and navigate to the folder where you want to store the file.
Click on the Save button.
Now the PDF file will be saved into the folder you have selected.
Alternative Method to Save or Convert Outlook Email to PDF Format
If you want to avoid the long manual solution to save Outlook emails as PDF files on Windows & Mac platform then you must know the alternative method for this. One such automated tool is Aryson PST File Converter, this tool is highly efficient to convert the personal file folder to the PDF file format. Not only this it can also convert PST file format to multiple file types like EML, MSG, MBOX, TXT, HTML, Gmail, Yahoo, etc. You can also download the free trial version of this software in order to know its working in detail.
Bottom Lines
This technical guide basically describes the multiple ways to save Outlook emails as PDF Files for Mac & Windows. The manual procedures are quite long and complex so it’s better to try the alternative way to save the emails as PDF files. The given alternative methods also convert PST to MBOX file that can use with 20+ email clients, including Apple Mac and Thunderbird. Now it’s your call to make your decision, hope it helps.
Have you ever wondered that what is the best and fastest way to mail all your PDF files via a Mac computer? Sometimes it can be hard to do anything on your computer, especially if you're not a really tech savvy person. I highly recommend you to pay full attention to the article and learn a few time saving ways to send PDFs on Mac. Here we are going to give you two different methods to Email PDF on Mac (including large PDF files), depending on the size of the PDF you'd like to send from your Mac (10.15 Catalina included).
Part 1. How to Email PDF on Mac (10.15 Catalina included)
Add Email To Outlook Mac
All email providers limit the maximum size the attached file can have. If your PDF file is more than 50 MB (some email providers have a limitation that goes as low as 30 MB!), then you will need to edit the PDF file and cut it down to 2 different parts. Unless you're really tech savvy and really know what you are doing, it is going to be very hard and time consuming for you to do so without hurting the format and text contained in the original PDF file.
In this case, we will recommend you to try the second method. It involves using a tiny software tool called PDFelement Pro which can not only let you directly email PDF, but also can compress PDF for email, or split a large PDF on Mac. With a few mouse clicks, you'll be able to mail large PDF files (that email providers cannot handle) to all your co-workers, without going through the hassle of editing the PDF file multiple times!
Option 1. Directly Email Your PDF
Open the program and click the 'Open File' button to import the target PDF. Then you can make changes on your document if necessary. To send the file via email, you can go to the top toolbar and hitt on the 'File' button then choose the option 'Attach to Email'.
Option 2. Compress PDF for Email
PDF too large to email? You can compress PDF for a smaller size before mailing it. To do this, go to 'File > Optimize PDF' to access the compression options. Then choose a file size you like. After compression, you can proceed to email it.
Option 3. Split PDF to Multiple File for Mailing
You can also split a large PDF into separate files and then email the document one by one. To do this, go to 'Page' > 'Split', choose to split PDF by number of pages and then click 'Split' and select a destination to save the split PDF files.
PDFelement Pro for Mac - The Best Tool to Email PDF Files
You can use PDFelement Pro to manage your PDF documents with ease. This PDF editor provides you multiple PDF editing tools to edit PDF texts, pages and other elements. If you want to edit and convert scanned PDF files, you can use advanced OCR tool. Various annotation tools will help you to markup PDF files with ease.
Key Features of PDFelement Pro:
Easily edit PDF texts, graphics, images, links, watermarks, etc.
Convert PDF Word and other popular file formats.
Easily manage and share PDFs through e-mail.
Easily mark up and annotate PDF files with multiple markup tools.
Combine multiple files into PDF and split PDF into several files.
Part 2. How to Directly Send PDF via Email
Firstly, you should have your PDF coming in handy. What I suggest you to do is to save the .pdf extension file you'd like to mail on the desktop of your Mac so that it is easy to find. Or just make sure you know exactly where it is located! The reason why it is important is that when mailing your PDF file, you are going to need to indicate the exact location of the file.
Step 1. Involves possessing an email account. You can use whatever email provider you are used to (the most popular are Hotmail.com, yahoo.com, gmail.com, aol.com, etc).
Step 2. After you log into your account, click on the 'New Message' button to create a new message.
Step 3. Then, click on the 'Add an attachment' (note: the button functions are the same in every email provider, but their name varies from provider to provider. Just look for 'em, they are definitely there!).
Step 4. You'll quickly find the PDF you want to email on your desktop (or any other locationyou've saved your file). After you have successfully located the file and clicked the 'Confirm' button, you'll have to wait a few seconds for your Mac to upload the document. You then simply send your email!
Part 3. How to Email a PDF File in Gmail
Google Mail is more commonly known as Gmail. It is a free advertising-supported email service developed and provided by Google in order to help users to send and receive electronic mail (email) through the Internet. All sorts of files starting from Word to PDF files, images, videos, and even zip folders can be sent to recipients in a limited time with high accuracy. Gmail not only supports desktops but is also compatible with Android, iOS and of course laptops. It has made emailing quite easy for the tech savvy users of today. At present, chatting option is also available with the help of the 'Hangout' session within Gmail account. In today's article, we will see how a PDF file can be emailed in Gmail. I assure you that the process to email a PDF file is really simple if you follow the correct steps discussed in the next session.
Steps to Email a PDF File in Gmail: In this section we shall learn how to easily email PDF using Gmail account. Please note that to email a PDF file in Gmail, make sure that the particular or corresponding file is saved on your computer. The best option is to save it on your desktop as files to locate it easily.
Step 1: First, login into your Gmail account with help of username and password credentials. You can make use of Google Chrome or any other convenient browser for it.
Step 2: On the left panel, you will be able to see 'Compose' option. Hit on it. Intel turbo boost monitor mac download. Enter the recipient mail addresses to which PDF file is to be sent along with subject details.